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About Cewas Middle East: Cewas middle east is the regional branch of Cewas global, a Swiss non-profit organisation that supports innovation in water and sanitation and other environmental sub-sectors. Cewas offers professional training, coaching, mentorship and market development interventions for green innovators and entrepreneurs while creating improved market opportunities for innovations in water and sanitation, solid waste management, agri-technology, and energy. Check out www.cewas.org.
Cewas wouldlike to hire for an Administrative Assistant to support the local team in project and office admin. The potential starting date for this position is Aug15th, 2024.
The Administrative Assistant will provide administrative and financial management support to the Cewas team in Jordan to ensure efficient operations and management of projects leading to smooth functioning of the organisation and compliance with the donor requirements. This role requires a proactive individual who is a true go-getter with a strong administrative and/or finance background and prior experience working with donor-funded NGOs.
Scope of Work
Under the supervision of the Project Lead, the Admin Assistant is expected to provide:
1. Administrative Support:
- Manage day-to-day administrative functions, including scheduling of meetings and handling correspondences with partners and beneficiaries;
- Support in planning of workshops, training sessions, and conferences including all logistical aspects related to venue selection, catering, transportation, and accommodation of participants;
- Support in data collection, data entry (surveys and forms) and archiving where needed;
- Coordinate with participants, vendors, and partners to ensure smooth communication pre and post events implementation.
- Manage the procurement of office supplies and equipment;
2. Financial Administration:
- Ensure proper documentation and filing of financial records related to project activities in alignment with Cewas' financial management processes.
- Assist in resolving vendor invoices, payments, and cash reimbursements;
*The Assistant is expected to support in off-site activities outside Amman from time to time.
Qualifications
Education: A minimum of Bachelor’s degree in Business Administration, Procurement & Supply Chain Management, Logistics Management, or any other related field.
Experience: Minimum of three (3) years of administrative experience, preferably with at least one (1) year in an International NGO.
Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)
- Strong organizational and time management skills
- "Excellent" written and verbal communication skills in Arabic and English (B2 Level).
- Experience in event planning and management.
- Familiarity with financial management and procurement is a plus.
Key Competencies
- Attention to detail and and ability to navigate through multiple tasks simultaneously
- Strong work ethic and ability to maintain confidentiality.
- Adaptability, flexibility, and ability to work in a dynamic work environment
- Ability to work independently and as part of a team.
Remuneration and Benefits
- Salary range is set according to the candidate's expertise and skills
- Work with a multi-disciplinary and resourceful team in the Middle East
- Free access to Cewas learning and training resources
Application Process
Interested candidates should submit the following to maisam.otoum@cewas.org by 1/8/2024.Please include “Administrative Officer Application” in the subject line of the email.
1. Up to date CV/resume
2. A1-page cover letter describing competencies and relevance to the role (Non-AI Generated!)